The Privacy Act 1998 (Cth) affecting the Private Sector came into effect on 21 December 2001. The Act sets out a series of obligations detailing how private sector organisations with an annual turnover in excess of $3 million or organisations that act on behalf of such organisations.
The Act implements the National Privacy Principles (NPP), which set out how private sector organisations should collect, use, disclose and store personal information, as well as the right of individuals to access and correct the information.
We respect your privacy
What sort of information does MPG collect?
MPG collects personal information (such as contact details) relating to shareholders, contractors, job applicants, employees, and individuals who deal with MPG in the course of MPG's investment activities.
Use and disclosure of information
MPG uses personal information necessary to perform its role as issuer of shares, employer, and investor.
Information about shareholders is used to access applications for shares, keep proper company records, and administer the company. Information about contractors, job applicants, and employees, is collected to facilitate normal employment functions. Information about individuals involved with MPG's investment activities is collected by MPG in order to facilitate the relevant activities.
MPG also uses the information to send you information (either by e-mail or post) that you request. If at any time you receive material that you did not request or do not want to receive such material any more, please advise our Compliance Officer (see contact details below).
MPG will not sell, rent, trade or otherwise supply to third parties any personal information obtained from you unless you consent.
Collecting personal information
Where possible, MPG collects personal information about individuals directly from the relevant individuals. If practicable, MPG provides disclosures as required under the Privacy Act prior to, or at, time of collection. Where this is not practicable, the disclosures are provided as soon as practicable after the time of collection.
Where MPG collects personal information about individuals from sources other than the individual themselves (eg via MPG's outsourced service providers), MPG takes reasonable steps to ensure that the individual has been made aware of matters covered by disclosures required under the Privacy Act.
MPG informs individuals of the types of parties to whom personal information is disclosed. These include providers of outsourced services, law enforcement bodies, professional advisers, and financial institutions involved in processing transactions.
MPG ensures that providers of outsourced services are subject to contractual provisions for the protection of personal information disclosed to them by MPG.
Security for your personal information
We take all reasonable steps to protect the security of the personal information that we hold. This includes appropriate measures to protect electronic materials and materials stored and generated in hard copy. You should be aware that the Internet is not a secure environment. If you use the Internet to send us information, including your e-mail address, it is sent at your own risk.
Correcting and updating your profile
We will take all reasonable steps to ensure that your personal information which we collect, use or disclose is accurate, complete and up-to-date. We will correct some of the personal information (such as contact details) that we hold about you by requesting us to do so via e-mail or in writing. If you wish to access the information we hold about you, please send an e-mail to our Compliance Officer (see contact details below) and we will respond to you within 30 days. A handling fee may be payable so that we can obtain the information you require. You can also request that incorrect information about you be corrected or deleted.
Updating our privacy statement
Contact details for our compliance officer
MPG Funds Management Ltd
PO Box 60
Canterbury VIC 3126